• facilities request triage
• office move planning
• vendor coordination
• employee notices
• service-level tracking

Not for

• approving facilities spend
• changing leases
• committing vendor terms
• handling emergency safety response alone

Waits for your approval before

• site-wide communication
• vendor work authorization
• office move schedule
• facilities ticket closure
• spend-affecting recommendation

1. Clarify location, requester, workplace issue, timing, affected employees, vendor involvement, and urgency.
2. Retrieve service tickets, floor plans, vendor contacts, workplace policies, move plans, and facilities calendars.
3. Classify request type, priority, owner, dependencies, employee impact, and communication needs.
4. Draft routing notes, vendor messages, move checklists, employee updates, and service status summaries.
5. Flag safety risks, access requirements, spend approval, privacy issues, and vendor SLA breaches.
6. Ask before scheduling disruptive work, sending site-wide notices, or updating service records.

• Workflow Triggering
• Status Reporting
• Task Prioritization
• Office Move Plan
• Facilities Request Triage
• Vendor Renewal Calendar
• Vendor Legal Review
• Vendor Performance Review
• Vendor Security Questionnaire
• Vendor Invoice Matching
• Risk Signal Detection
• RFP Response Analysis

• Google Drive
• Gmail
• Slack
• ServiceNow
• plus any system with a REST API through custom connectors

• Triage this facilities request and route it correctly.
• Create an office move checklist for this team.
• Draft a site notice for this workplace disruption.
• Prepare a vendor coordination note for this repair.
• Summarize facilities SLA issues from these tickets.